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facilities request
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OUR ADDRESS
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| 421 Grantham Road, Grantham, PA 17027 |
Office Phone
(717) 766-0531 |
| Fax: (717) 796-5086 |
| CareLine: 796-1800, ext.1-3952 |
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Due to the large number of requests for using our facilities throughout the year, we have developed these guidelines for facility requests. While our facilities are primarily intended for the use of the congregation and its ministries, as the schedule permits and when in accordance with the following guidelines, we welcome these requests. Read the guidelines below:
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Purpose of the Facilities:
The primary purpose of the facilities of the Grantham Church is for the
functions and activities of the congregation in its ministries.
Any other use of the facilities is expected to be in harmony with the
principles and standards of the Grantham Church.
Definitions:
1. Affiliates: Regular attenders of the Grantham Church, Brethren in
Christ denominational organizations, specific Christian non-profit
organizations with which the Grantham Church has a supportive
relationship, and Messiah College (in an institutional sense only,
such as classes, departmental chapels, etc., where total funding is
provided by the College for the event). Usage/rental fees are not
charged; however, there may be custodial or other specialized personnel
fees.
2. Non-Affiliates: Individuals and groups without official Grantham
Church affiliation (regardless of any affiliate’s association with any
given group). Usage/rental fees are charged.
Please note: For wedding ceremonies, only attenders of the Grantham
Church are considered to be affiliates. All others are designated
as non-affiliates. Additionally, facility usage for non-affiliate
wedding ceremonies is further limited to constituents of other
Brethren in Christ churches, Brethren in Christ denominational organizations,
and Messiah College (i.e., alumni, students, employees,
children of employees).
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General Policies and Guidelines:
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1. The Grantham Church property and facilities will not be available
for any affiliate or non-affiliate individuals or groups for profitmaking
or fund-raising purposes.
Exception: Christian non-profit groups with which the Brethren in
Christ denomination and/or the Grantham Church have a supportive
relationship are permitted to hold fund-raising dinners within the
Grantham Church facility. These include, but are not limited to
groups such as New Hope Ministries, Christian Retreat Center,
Roxbury Holiness Camp, Paxton Ministries, CROSS, Mennonite
Central Committee, etc.
2. Non-affiliate events will not be scheduled more than one calendar
year in advance.
3. Non-affiliate events, including weddings, will not be scheduled on
Sundays or holiday weekends. Affiliates who need to use the facility
during these times will be responsible for their own setting up,
tearing down, and cleaning after their events.
4. To reserve space for an event, availability must be confirmed with
the facility coordinator.
5. After availability is confirmed, you will receive a packet of information,
including a Facility Request form. This must be completed
and returned to the church office as soon as possible.
Messiah College: Facility Request forms for college events must
be signed by a senior administrator or department head. Request
forms with student signatures will not be accepted.
6. Prior to your event, you will be required to sign and return a Facility
Use Agreement. No non-Grantham Church event may occur in
the church facility until this requirement is fulfilled.
Messiah College: Facility Use Agreements for college events may
not be signed by students, but rather, they must be signed by a
group advisor, department head, etc. |
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7. A security deposit will be required for sanctuary and fellowship hall
usage.
Exceptions: Usages by Messiah College and the Brethren in Christ
Denominational Offices do not require deposits. See the “Facility
Usage Fees…” folder for more information.
8. An adult Grantham Church representative must be on the premises
during, and responsible for all events, whether affiliate or nonaffiliate.
For non-affiliate events, this may mean that a paid
“facility host” will be engaged.
9. Although events/activities may extend past 9:00 p.m., facility doors
may be locked at that time. No activities may extend past 11:00
p.m.
10. Firearms, use of tobacco products and alcoholic beverages, and social
dancing are prohibited on the premises.
11. Use of roller blades, roller skates, skateboards, and bicycles is prohibited
inside the church building.
12. Organized soccer events are not permitted in the fellowship hall
because of the potential for damage to walls.
13. Scotch tape may not be used on any wood or painted surfaces in the
facility. If necessary, blue low-tack painter’s tape may be used.
14. Personal belongings must be removed from the facility in a timely
manner following your event, especially after Saturday events.
15. If you need to use a facility telephone for long distance calls, please
use a telephone card or reverse the charges.
16. All custodial, sound technician (for sanctuary use only), and kitchen
supervisory services (for main kitchen use only) will be provided
solely by trained Grantham Church personnel.
17. Projection equipment and services, including Power Point, are not
available for any event that is not a Grantham Church ministry
event.
18. The church coffee shop is not available for reservations.
19. Current policies and fee structures for facility usage may change at
any time by action of the Grantham Church Administrative Team.
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1. Sanctuary usage by non-affiliates will be limited to weddings, funerals,
approved recitals, and approved worship-related activities.
2. Sanctuary furniture and musical instruments may not be moved or
removed without permission, and then only under the supervision
and direction of the church’s custodial staff and/or a Property &
Facility Commission representative. Under no circumstances may
the choir set-up, pipe organ, and timpani be moved or removed. The
baby grand piano may be moved, but not removed from the stage.
3. You are responsible for ensuring that your musicians replace covers
on musical instruments they may have used, including the piano.
4. Requests for weekday, daytime sanctuary usage will not be confirmed
until a church sound technician can be scheduled. Funerals
are the exception.
5. Nothing may be placed on the baby grand piano.
6. Please see the Wedding Guidelines section for additional sanctuary
set-up guidelines. |
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God intended that marriage remind us of the relationship between
Christ and his church. This phrase from the wedding ceremony is a
primary guide for what we see as appropriate and non-appropriate use
of the church. There are some procedures we ask couples being married
in the Grantham Church to follow to preserve the integrity of marriage.
You have decided to have a church wedding and we want your
ceremony to be a Christian ceremony, carried out in the spirit of worship.
1. The Grantham Church Board requires that couples being married in
the Grantham Church complete a minimum of 7-10 hours of pre-marital counseling. If your officiating minister is not a member of
the Grantham Church pastoral staff, he or she will be required to
complete a Minister’s Confirmation of Premarital Counseling form
and return it to the church office prior to your wedding ceremony.
2. Please see the “Music” section on pages 6-7 for our policies and
requirements for your wedding music.
3. No more than one wedding ceremony and one wedding reception
will be scheduled in the church facility on any given date.
4. The Grantham Church does not provide any wedding planner/
consultant, catering, decorating, program printing, or childcare services.
5. Access to the sanctuary for decorating and a rehearsal is guaranteed
at 3:00 p.m. the day before the wedding.
6. A Grantham Church custodian will do your basic set-up. His or her
services are included in the sanctuary fee. It is suggested that the
bride and her wedding planner make an appointment for a brief
meeting with the custodian early in the planning stages to have
questions answered and to discuss set-up possibilities.
7. A sound technician will be provided for your rehearsal and ceremony
in the sanctuary, and if required, for your reception in the
fellowship hall. Please note: a sound technician is neither required
nor provided in any other areas of the facility. Payment for two
hours of his or her total time is included in the rental fees (see
“Facility Usage Fees…” folder for more information).
8. Projection equipment and services, including PowerPoint, are not
provided.
9. Two dressing rooms are available at no extra cost. Women use
Room A4 (church parlor) and men use Room D20. Privacy screens
are provided for use in the parlor the day of your wedding.
10. Brides are strongly discouraged from leaving gowns and other wedding
apparel or supplies at the church overnight. The Grantham
Church will not assume responsibility for items left in the building.
11. Items not provided by the Grantham Church are: candelabra, unity
candle holders, altar vases, communion materials, kneeling
benches, or aisle runners.
Items available for your use if desired are: pew ropes, artificial
plants that are already in the sanctuary, four pedestals, two longhandled
candle lighter/snuffer tools, a table for the unity candle arrangement,
and a small podium for the guestbook.
12. Use dripless candles only, but also have your florist supply drip
cloths to be used under all candles. Use snuffers to put out candles,
rather than blowing them out.
13. Except for pew bows, decorative items and floral/greenery arrangements
in the sanctuary must be freestanding, i.e., not attached to or
hanging from walls, ceilings, etc.
14. Pew bows should be attached with cording, clear fishing (nylon)
line, or pew clips available at craft or floral supply stores (ensure
clips are not so tight as to scratch any surface of the pews). Please
do not use Scotch tape!
15. Flower petals may be scattered during your processional only if an
aisle runner is used. The center aisle is approximately 55 feet long.
16. Pictures may not be taken during the wedding ceremony where this
will distract from the worship atmosphere (i.e., no flash photography).
You will need to let your guests know about this restriction
in a tactful way. Videotaping is permitted if equipment is prepositioned
and stationary during the ceremony.
17. The main kitchen and reception facilities, which will accommodate
up to 400 guests for a sit-down or informal meal, are available in
the fellowship hall.
18. A kitchen supervisor will be provided for your reception in the fellowship
hall only. Payment for two hours of his or her total time is
included in the rental fees (see “Facility Usage Fees…” folder for
more information).
19. The fellowship hall will be available for decorating at 12:00 noon
on the day prior to your reception. If you need to reserve it for additional time, half the normal rental fee will be charged for each additional
day.
20. Neither confetti nor rice may be used. An acceptable substitute is
birdseed, which must be used outdoors only. If flower petals or biodegradable
rice substitute are used, please be aware that an additional
custodial fee may be incurred; past experience has shown that
these are ground or smeared underfoot and tracked into the church,
which results in the need for additional cleaning.
21. All wedding furnishings, decorations, accessories, etc., must be removed
from the church on your wedding day.
22. In addition to these specific wedding guidelines, all guidelines
in this publication, the “Kitchen Usage” booklet, and the fee
folder apply to your wedding rehearsal, ceremony, and reception.
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Music:
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1. All music used in weddings and other worship services in the sanctuary
should be suitable for Brethren in Christ worship. This excludes
all secular songs. Some classical music may be appropriate.
2. The Worship Commission of the Grantham Church has designated
the church organist to approve music selections. Under normal circumstances,
this approval must be obtained well in advance of the
event, and a minimum of two months in advance for weddings.
3. Guest organists must be approved by the church organist, and an
orientation session may be required, for which a fee will be charged.
4. If your organist or pianist, or other musicians, need rehearsal time in
the sanctuary, please schedule this well in advance with the facility
coordinator or church organist.
5. Copyright Law Compliance: In addition to a desire to preserve our
Christian integrity by obeying United States copyright laws, there is
a legal aspect to consider. Copyright laws are very strict, and violation
of these may result in substantial fines. If the Grantham Church
were to be fined for violation of copyright laws during your event, steps will be taken toward recovery of those monies, and you will
receive an invoice for that amount.
Therefore, in order to use any music CDs or audio tapes onto which
you have copied pieces from other professionally recorded CDs or
audio tapes, you must obtain prior written permission from the publisher
of each piece comprising your compilation. This must be
submitted to the church office or to the church organist. Approval
of your music will be withheld until these permissions are obtained.
6. Because your wedding ceremony is considered to be a full worship
service, professionally recorded music CDs that are purchased retail
may be played during the ceremony. |
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Kitchen Usage:
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1. Only two kitchens are available to non-affiliate rental groups: the
large main kitchen in the fellowship hall and the kitchenette in the
C8-10-12 classroom group.
2. The main kitchen may not be rented by non-affiliate groups unless
the fellowship hall is also being used for the event.
3. Any usage of the main kitchen, regardless of how minimal, requires
the presence of a paid kitchen supervisor for all non-affiliate and
most affiliate events.
4. A kitchen supervisor is neither required nor provided for events
held in any area other than the fellowship hall.
5. Please see the “Kitchen Usage at the Grantham Church” folder for
more detailed guidelines. |
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1. If a childcare area is reserved/rented for your event, you must ensure
that a responsible adult is present to provide supervision at all
times.
2. Procurement of babysitters for your event, and payment for their services, is your responsibility, although our Director of Children’s
Ministries may be able to make recommendations. |
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1. For all non-Grantham Church sports events, the organization
must provide a Certificate of Insurance to ensure confirmation of
the reservation.
2. In lieu of a Certificate of Insurance, a Liability Release Form
may be signed by each event participant. A parent or guardian
of participants under the age of 18 will be required to sign this
release.
3. For additional guidelines, please refer to the “League and Tournament
Guidelines” and /or “Grantham Church Softball Field
Requirements” folders. |
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